Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for handling various administrative tasks and providing support to ensure efficient office operations in the Maintenance Department of a large healthcare facility.

Responsibilities
- Greet and assist visitors at the front desk
- Perform general administrative duties such as data entry, filing, and document preparation
- Type and proofread correspondence, reports, and other documents
- Maintain office supplies inventory and place orders when necessary
- Assist in scheduling appointments and managing calendars
- Support office staff with clerical tasks as needed

Experience
- Proven experience in an administrative role is preferred
- Strong computer literacy with proficiency in MS Office applications
- Excellent time management skills and the ability to prioritize tasks effectively
- Bilingual proficiency is a plus
- Experience as a medical receptionist is advantageous
- Familiarity with office management procedures and basic accounting tasks

If you are a proactive individual with excellent organizational skills and a passion for providing administrative support, we encourage you to apply for this position.

$18/hour - this is an excellent opportunity, temp to hire for the right candidate.

Billing Specialist - Transportation Department

Job Position: Accounts Receivable / Billing Specialist

Location: Ellabell, GA 31308

Salary Range: $55,700.00 - $61,600.00

Shift: Office Hours

Transportation Billing Specialist

This position is responsible for maintaining accounts payable and receivable records of transportation services. This position may also assist in day-to-day transportation operations.

Responsibilities for a Transportation Billing Specialist:

Maintain financial records of all accounts payable and receivable.

Verify transaction information in carrier invoices and record them into the system.

Collect revenue by sending out invoices and notifying delinquent accounts to customers.

Work with accounting team to monitor and meet billing and payment deadlines.

Respond to inquiries from carriers and customers regarding billing, payments and account information.

Investigate and resolve billing, payments and account discrepancies by verifying delivery records and freight rates.

Prepare financial reports by collecting and summarizing account information.

Analyze transportation data and identify opportunities for process improvement, cost reduction, and efficiency enhancement.

Assist in day-to-day transportation operations.

Other duties as assigned.

Qualifications for a Transportation Specialist:

High School Diploma/GED required

Bachelor's degree preferred

At least 1 year of experience in sales, billing, accounting, or related field preferred

At least 1 year of experience in logistics and/or trucking industry is desired

Proficient in Microsoft Office products (Excel experience strongly preferred)

Attention to detail in documentation and record-keeping

Knowledge of warehouse management software is a plus

This role routinely uses standard office equipment, including a laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift up to 30 pounds and transport items. Accommodation will be made based on ability and accessibility.

Operations Manager

This position will provide leadership and guidance to ensure customer satisfaction expectations are exceeded. A key focus of the role will be to enforce compliance standards and requirements, while ensuring all customer services are timely, and quality expectations are met for the upcoming launch of our second shift operations. The OM will be the driver in creating and maintaining a safe work culture with focus on behavioral training. Will be a champion of ensuring company KPIs are achieved (Safety, Quality, Cost, Downtime, Productivity, and Employee Engagement).

Responsibilities for an Operations Manager:

Monitor and manage KPIs, reporting on 15 KPI subjects monthly
Supervise assistant managers and supervisors to ensure smooth operations
Manage CC JIT/JIS part inventory, shipping, and location
Coordinate and oversee various functions such as repackaging, recycling, 1-Kit and T/W line operations
Direct and manage floor and sub-contractor staff
Establish and implement standard operating procedures for CC operations
Train employees on SOPs, safety procedures, processes, and attendance policies
Optimize warehouse layout and improve efficiency
Schedule and manage manpower and overtime. Champion development of team members for success and future growth.
Review timecards and submit employees timecards for payroll processing
Analyze/Enforce company policies and procedures to ensure a standard and fair work environment
Must drive a positive Safety Culture. Plant Champion to ensure team members are following company safety rules.
Prepare and manage departmental budgets
Report all operational issues to COO, including analysis and recommendations
Implement 5S and Lean manufacturing principles to streamline operations
Schedule and lead weekly meetings to discuss operations issues
Manage SAP, GCS, JIS operations, and system improvement
Other duties as assigned
Qualifications for an Operations Manager:

Bachelor’s or master's degree in Business Management, Supply Chain Management, or equivalent combination of experience and education.
Minimum of 10 years Operations Management experience in a fast past manufacturing, logistics environment, preferably in automotive.
Sequencing, Kitting, JIT/JIS experience highly preferred.
Proven successful track record leading a team of 100+ direct/indirect reports in a large logistics/manufacturing environment preferred.
Ability to use Microsoft Office suite.
Excellent written and oral communication in English
Operations management system experience highly preferred.
Database management system experience
Must be able to direct work efficiently in a fast-paced environment.
Must be able to adapt to change.
Must possess strong critical thinking, problem-solving ability, excellent interpersonal skills, and the ability to prioritize multiple tasks.
This role routinely uses standard office equipment, including a laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift up to 30 pounds and transport items. Accommodation will be made based on ability and accessibility.

Warehouse Associate

Key Responsibilities:

Receiving and Processing Shipments:

• Unload, inspect, and verify incoming shipments.
• Accurately check products against purchase orders and packing lists.
• Report any discrepancies or damaged items to the Warehouse Manager.

 Order Fulfillment:

• Pick, pack, and prepare orders for shipment according to customer requirements.
• Ensure orders are accurate and properly labeled for delivery.
• Operate warehouse equipment, such as forklifts and pallet jacks, safely and efficiently. 

Warehouse Maintenance:

• Maintain a clean and organized work environment.
• Follow safety protocols and procedures to ensure a safe workplace.
• Perform routine maintenance on warehouse equipment as needed.

Documentation and Reporting:

• Complete and maintain accurate records of shipments, inventory, and orders.

Qualifications:

• High school diploma or equivalent.
• Previous warehouse experience preferred but not required.
• Ability to lift and move heavy objects (up to 50 lbs).
• Strong attention to detail and organizational skills.
• Excellent communication and teamwork abilities.
• Familiarity with warehouse management systems and inventory software is a plus.

Work Environment:

• This position requires standing, walking, and lifting for extended periods.
• The work environment may be noisy and involve exposure to various weather conditions.

Compensation:

• Competitive hourly wage.
• Benefits package including health insurance, paid time off, and retirement plans.

Application Process:

• Interested candidates should submit a resume and cover letter outlining their qualifications and experience. 

Philanthropy Associate

ABOUT US
United Way of the Lowcountry unites the community to identify and solve our most critical issues.  We are dedicated to improving people's lives and creating community-level change.  Our work includes leading cross-sector collaborations, advocating for public policy changes and investing in programs that create opportunities for members of our community to achieve self-sufficiency.   United Way of the Lowcountry currently partners with corporate, foundation, individual, and government funders to address the community’s most pressing needs and drive sustainable results. In Beaufort and Jasper counties, we're working to create a brighter future for all.  We do this in two ways: by providing essential services that meet the immediate needs of our most vulnerable residents and by investing strategically in education and economic mobility programs.

POSITION SUMMARY

This position is responsible for the implementation of the Annual Campaign Plan as set by the Director of Philanthropy and the President/CEO. Primary duties include implementation of the Annual Fundraising Campaign for northern Beaufort County, donor retention, and new donor cultivation and acquisition for both individuals and corporations. Carrying out work assignments in a timely manner, meeting all deadlines, and/or exceeding all philanthropy goals.  The Philanthropy Associate will also recruit and work with a volunteer fundraising team and serve in the role of support staff for that team.

 

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Philanthropy and Donor Stewardship

•    Primary responsibility is to maintain and grow existing donor funds and to cultivate and acquire new donor funds by contacting donors and prospects personally through phone calls, face-to-face, and group presentations.

•    Implement the Annual Campaign Plan as developed by the Director of Philanthropy and the President/CEO, carrying out work assignments and meeting all directed deadlines for fundraising initiatives including: the Annual Campaign, grants, special initiatives and events.

•    Call reports to be completed and submitted to the Director of Philanthropy.

•    Utilize the mission of the organization in all communications, both written and verbal, and with volunteers and the public.

•    Work closely with the Director of Marketing & Communications on all collateral and written materials.  Any communications must be signed off on prior to distribution.

•    Participate with the Philanthropy Team by attending all team meetings as called by the Director of Philanthropy, working together to ensure the success of all fundraising strategies, providing critical input, support, and information.

•    Participate in the weekly Call Report conference calls as set by the Director. Be prepared to give call report updates and summary reports showing progress-to­goal and probability percentages on all pending accounts.

•    Update Business Services with account information, notes, new accounts, and prospect management data.

 

2. CRM and Database Management

•    Learn and utilize the Charity Proud CRM system for prospect management and reporting.

•    Commit to ongoing training as offered by United Way of the Lowcountry.

 

3. Volunteer Services and Recruitment

•    Recruit and support leadership and cabinet volunteers for the Annual Campaign and other initiatives as requested by the Director of Philanthropy.

•    Facilitate meetings and provide the volunteers with timely reports, information, and collateral so they are successful in their fundraising efforts. Volunteers are instrumental in logistical support of the annual campaign such as mailings, delivery of campaign materials, cultivating industry and residential structures, speaking engagements, private fundraising parties, and with donor relationship cultivation and building.

•    Organize and implement appropriate volunteer recognitions, post-event celebrations, including donor acknowledgements.

 

4. Special Initiatives and Grants

•    Help coordinate and participate in monthly meetings for the Philanthropy Team such as: Regional Cabinet Meetings and Champion Events, providing reports as needed/required, and providing meeting summaries with action items clearly outlined.

•    Help coordinate and produce special events such as the UW Golf Outing, de Tocqueville Society private parties, Power of the Purse, and Champions Events. Work with the Finance Department to keep net ratio expenses low and profits at a maximum. All expenses must be pre-approved.

•    Participate in community networking opportunities provided by local groups, organizations or through community events.

 

KEY COMPETENCIES:

•    Five or more years working in the nonprofit industry in fund development.

•    Solid background in fundraising and sales.

•    Donor retention, growth, cultivation and acquisition experience.

•    Strong relationship building skills.

•    Demonstrated analytical decision-making skills.

•    High attention to detail and ability to multi-task.

•    Excellent time and project management skills.

•    Hands-on volunteer recruitment. Ability to engage and inspire high level volunteers.

•    Possess a driven, high energy, positive attitude.

•    Ability to maintain a professional demeanor.

•    Ability to adjust to various audiences.

•    Team player who can effectively work and interact with staff, volunteers,
and the public in a positive, supportive and friendly manner.

•    Excellent written and verbal communication skills, presentation skills and speaking skills.

•    Proficient in Microsoft Office Suite

 

Other Requirements:

•    Valid South Carolina driver's license, proof of auto insurance coverage, daily access to a vehicle

•    Ability to work hours outside of 8:30 am - 5:00 pm workday and to work occasional weekends and weekly evening events.

•    Professional demeanor and appearance required, choosing the correct attire to represent the United Way of the Lowcountry, Inc. in conservative environments where professional appearance and dress is mandatory.

•    Confidentiality of donor information is critical and must be maintained at all times.

 

UNITED WAY CORE COMPETENCIES FOR ALL STAFF

• Mission-Focused: Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.  This drives their performance and professional motivation.
• Relationship-Oriented: Understands that people come before process and are astute in cultivating and managing relationships toward a common goal.
• Collaborator: understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
• Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand Steward: Steward of the brand and understands his/her role in growing and protecting the reputation and results of the greater network.

 

BENEFITS

• Employer-subsidized healthcare plan.
• Employer-paid group dental, vision, and life insurance for employee.
• Other voluntary insurance plans are available.
• 401(k) retirement plan with employer contribution.
• Paid holidays, vacation, and sick leave time.
• Four-day work week from Memorial Day – Labor Day.

United Way of the Lowcountry is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.  United Way of the Lowcountry is committed to the full inclusion of all qualified individuals. As part of this commitment, UWLC will ensure that persons with disabilities are provided reasonable accommodations if reasonable accommodation is needed to participate in the job application, interview process, or to perform essential job functions, and/or to receive other benefits and privileges of employment.

United Way of the Lowcountry | 1277 Ribaut Rd, Beaufort, SC  29901 | www.uwlowcountry.org