Executive Administrative Assistant

What You Will Do
- Screen incoming calls for the Executive Department, prioritize urgent matters, and direct inquiries as appropriate
- Address public concerns and inquiries, ensuring prompt and effective resolution
- Maintain the Town Manager’s calendar, scheduling appointments with internal and external stakeholders
- Anticipate the Town Manager’s needs to ensure that all relevant information and materials are prepared for meetings
- Process purchase orders, requisitions, and invoices; manage receipts and prepare necessary documentation
- Coordinate travel arrangements and accommodations for executive staff
- Prepare and distribute various documents as instructed by the Town Clerk
- Maintain accurate records of budget expenditures and assist with the annual budget preparation
- Manage records, including data entry and updates to internal systems
- Support interdepartmental operations to maximize efficiency and effectiveness

Qualifications
- Education and Experience: High school diploma or equivalent and three (3) years of relevant experience in a high-level professional environment; or an equivalent combination of education and experience.
- Demonstrated professionalism in communication and presentation, with strong organizational skills
- Ability to anticipate the needs of executive leaders, ensuring effective preparation for meetings
- Proficiency in modern office procedures and software applications
- Skilled in professional communication and phone etiquette
- Ability to manage multiple tasks and deadlines with attention to detail and accuracy

What We Offer
- A supportive environment where your skills and contributions are valued
- A comprehensive benefits package that includes health, dental, vision, life insurance, short and long-term disability, vacation and sick leave, paid holidays, tuition reimbursement, a healthcare reimbursement arrangement, and a generous matching 401(k) plan
- Relocation assistance is available

Why Work with Us?
- Impactful Work: Be at the forefront of projects that significantly enhance our community's infrastructure and quality of life
- Collaborative Environment: Work with a talented team of dedicated professionals committed to innovation and excellence
- Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth
- Community-Centric Focus: Engage with community members and stakeholders to ensure projects meet the needs and expectations of our residents
- Join us in making Hilton Head Island an even better place to live, work, and play!

The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position will remain open until filled.

Facilities Maintenance Helper @ Marriott's Sea Pines

Job Shifts: Day Shift (10am-6:30pm)

Where great benefits lead to a life fulfilled.
Competitive Pay
Travel discounts
Medical/Dental/Vision/401K opportunities
Credit Union Membership
Tuition Reimbursement
Professional Counseling & Family Support
Growth and Development Opportunities

Where each associate at Marriott's Sea Pines is offered great perks & incentives.
On-Site Free Parking or Gate Pass
Complimentary uniforms including safety shoes
Complimentary bus tickets for Palmetto Breeze
Discounted golf (Heritage Collection at Port Royal and Shipyard)
Cell phone discounts
Fitness center discounts

Where you can make a difference.
Fix minor plumbing problems such as unclogging drains, plunging toilets, and repairing leaky spigots and faucets.
Perform miscellaneous minor repairs such as tightening loose toilet seats, changing light bulbs, and patching holes in walls.
Perform preventative maintenance on tools and equipment, including cleaning and lubrication.

Where your skills help you make a difference.
Valid driver's license required
Prior painting and maintenance experience preferred
Must be able to work a variable schedule, including complete weekend and holiday availability
Must have great customer service skills – all our positions come into contact with guests!

Where we celebrate and cultivate connections.
Marriott Vacations Worldwide was Recently Ranked #1 on the Newsweek Top 100 Most Loved Workplaces!!

Follow us on social media!
Instagram: @marriottvacationsworldwide
Facebook: Marriott Vacations Worldwide
X: @marriottVAC

At Marriott Vacations Worldwide (MVW), we make vacation dreams come true for travelers around the world. As a leader in leisure travel, we take pride in delivering meaningful moments while having fun and growing our skills—and you can too!

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Not the right opportunity for you? Share this job with a friend or sign up for job alerts at https://careers.marriottvacationsworldwide.com/en-US/join?utm_source=Miscellaneous&utm_medium=Job+Board&utm_campaign=Chamber+of+Commerce

Fitness Instructor Trainer @ Marriott's Grande Ocean

Job Shifts: 1st/2nd Shifts (Variable As Needed)

Where great benefits lead to a life fulfilled.
Competitive Pay
Travel discounts
Medical/Dental/Vision/401K opportunities
Credit Union Membership
Tuition Reimbursement
Professional Counseling & Family Support
Growth and Development Opportunities

Where each associate at Marriott's Grande Ocean is offered great perks & incentives.
On-Site Free Parking or Gate Pass
Complimentary uniforms including safety shoes
Complimentary bus tickets for Palmetto Breeze
Discounted golf (Heritage Collection at Port Royal and Shipyard)
Cell phone discounts
Fitness center discounts

Where you can make a difference.
Promoting the resort's recreation activities as well as fitness classes to both children and adults (e.g., trivia contests, pool and outdoor games, aqua aerobic, outdoor nature walks, senior classes, etc.)
Your responsibilities will also include, but are not limited to, encouraging and registering guests for activities, maintaining equipment, delivering engaging fitness courses, and facilitating activities.
Ensure we are providing the best services to our guests, as a Fitness Specialist, your duties will entail interacting with guests with an engaging and friendly attitude.
Obtaining group fitness certification within first 30 days of hire is required.

Where your skills help you make a difference.
Must be able to work a variable schedule, including complete weekend and holiday availability
Must have great customer service skills – all our positions come into contact with guests!

Where we celebrate and cultivate connections.
Marriott Vacations Worldwide was Recently Ranked #1 on the Newsweek Top 100 Most Loved Workplaces!!

Follow us on social media!
Instagram: @marriottvacationsworldwide
Facebook: Marriott Vacations Worldwide
X: @marriottVAC

At Marriott Vacations Worldwide (MVW), we make vacation dreams come true for travelers around the world. As a leader in leisure travel, we take pride in delivering meaningful moments while having fun and growing our skills—and you can too!

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Not the right opportunity for you? Share this job with a friend or sign up for job alerts at https://careers.marriottvacationsworldwide.com/en-US/join?utm_source=Miscellaneous&utm_medium=Job+Board&utm_campaign=Chamber+of+Commerce

Manager

Please contact me directly at 215 500-1462 or email me at [email protected]

Event & Facility Rental Coordinator

Position Title:
Event and Facility Rental Coordinator

Reports To:
Director of Finance and Administration

Classification:
Part-Time

Salary:
$25.00 per hour, flexible schedule up to 20 hours per week

Location:
Hilton Head Island, SC

Start Date:
January 2025

About the Coastal Discovery Museum
Established in 1985, the Coastal Discovery Museum inspires care for the Lowcountry through environmental stewardship, preservation of historical resources, and support for the arts. Located on 70 acres of protected land at Honey Horn, the museum features historic buildings, nature trails, marsh-front docks, gardens, and more. These elements, combined with exhibitions, educational programs, and events, serve over 1.52 million visitors since its relocation in 2007.
Currently, the museum is expanding collections and exhibition spaces to meet modern museum standards and pursue American Alliance of Museums (AAM) accreditation.

Position Overview
The Coastal Discovery Museum seeks a detail-oriented and enthusiastic Event and Facility Rental Coordinator to manage property rentals for weddings, corporate events, and community gatherings. This part-time role involves client communication, contract management, billing oversight, and maintaining the museum’s rental calendar. The coordinator ensures accurate recordkeeping and compliance with required documentation, including insurance, permits, and licenses.

Key Responsibilities
•Client Communication: Serve as the primary contact for rental inquiries, providing prompt and professional assistance.
•Event Coordination: Manage the rental calendar, coordinate with museum staff, and ensure smooth event execution.
•Vendor Relations: Maintain and provide a curated list of reliable vendors to assist clients in event planning.
•Property Oversight: Open and close the property for events, ensuring compliance with museum rules and standards.
•Record Management: Maintain organized records, including contracts, insurance, permits, and licenses, ensuring all documentation is accurate and up to date.
•Museum Events: Assist in the planning and operation of our signature events, Cocktails and Camellias and The Art Market at Historic Honey Horn.

Work Schedule
This role requires flexibility, with most hours during weekday and weekend evenings based on event schedules. During non-event periods, flexible hours are available. Additional duties may be assigned as part of a collaborative team.

Physical Requirements:
The position requires walking uneven terrain the property, lifting and carrying up to 50 pounds and operating a golf cart.

Qualifications
•Education: Bachelor’s degree or equivalent experience preferred.
•Experience: 3-5 years of event coordination or customer service experience.
References required.

•Skills:
oExcellent written and verbal communication, especially under time constraints.
oStrong organizational and project management skills.
oAbility to engage professionally with diverse clients and stakeholders.
oProficiency in scheduling, data entry, and general office administration.
oAttention to detail and adaptability in a dynamic environment.

Application Process
Submit your cover letter and resume to [email protected] with "Facility Rental Coordinator" as the subject line. Join us in sharing the rich stories and beauty of the Lowcountry while helping create memorable events at the Coastal Discovery Museum.

The Coastal Discovery Museum is an equal-opportunity employer and values diversity in our workplace. We encourage applicants from all backgrounds to apply.

Recreation Attendant @ Marriott's Grande Ocean

Job Shifts: 1st/2nd Shifts (Variable as needed)

Where great benefits lead to a life fulfilled.
Competitive Pay
Travel discounts
Medical/Dental/Vision/401K opportunities
Credit Union Membership
Tuition Reimbursement
Professional Counseling & Family Support
Growth and Development Opportunities

Where each associate at Marriott's Grande Ocean is offered great perks & incentives.
On-Site Free Parking or Gate Pass
Complimentary uniforms including safety shoes
Complimentary bus tickets for Palmetto Breeze
Discounted golf (Heritage Collection at Port Royal and Shipyard)
Cell phone discounts
Fitness center discounts

Where you can make a difference.
Promoting the resort's recreation activities and facilities to both children and adults (e.g., trivia contests, pool and outdoor games, and educational programs from food/beverage tastings to local storytelling)
Your responsibilities will also include, but are not limited to, encouraging and registering guests for activities, maintaining equipment and facilitating activities.
Ensure we are providing the best services to our guests, as a Recreation Attendant, your duties will entail interacting with guests with an engaging and friendly attitude

Where your skills help you make a difference.
Must be able to work a variable schedule, including complete weekend and holiday availability
Must have great customer service skills – all our positions come into contact with guests!

Where we celebrate and cultivate connections.
Marriott Vacations Worldwide was Recently Ranked #1 on the Newsweek Top 100 Most Loved Workplaces!!

Follow us on social media!
Instagram: @marriottvacationsworldwide
Facebook: Marriott Vacations Worldwide
X: @marriottVAC

At Marriott Vacations Worldwide (MVW), we make vacation dreams come true for travelers around the world. As a leader in leisure travel, we take pride in delivering meaningful moments while having fun and growing our skills—and you can too!

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Not the right opportunity for you? Share this job with a friend or sign up for job alerts at https://careers.marriottvacationsworldwide.com/en-US/join?utm_source=Miscellaneous&utm_medium=Job+Board&utm_campaign=Chamber+of+Commerce

Adaptive Recreation Coordinator

Duties:
Assesses the needs of and develops adaptive sports and recreation programs for individuals with
disabilities, ensuring that most participants will be able to participate in group activities and programs, thus enhancing autonomy and quality of life.

Provides support to Island Rec staff by acting as a resource of information, training, and program support to ensure Island Rec programs are accessible to most participants.
.
Implements adaptive sports programs, and/or trains and oversees interns and volunteers to implement these programs, to ensure that required services are provided.

Monitor and document participants’ progress in order to facilitate evaluation and modifications to their adaptive sports experience.

Maintain Adaptive Recreation participant information, attendance, and emergency information in the registration system.

Hire, train and supervise all personnel within Adaptive Recreation.

Maintain accurate record of staff time sheets and deliver payroll to Business and HR Manage.

Responsible for completing all accident and incident report forms immediately following the accident or incident and returning to the Programs Manager immediately after completion.

Assist in publicizing adaptive programs within the community by attending community events, building community relationships, etc.

Prepare and submit new program proposals and evaluations.

Keep supervisors up to date on all relevant issues and situations.

Assist in the internal and external promotion of the Preschool, Youth, and Adaptive programs.

Assist in planning and coordinating of youth special event programs.

Assist in the organizing, execution, and leading of After School Recreation Club and Summer Camp program.

Assist in hire, train, and supervise all personnel within youth programs.

Attend all required staff meetings and special events.

Participate in goal setting and long term planning as part of the Association's professional management team.

Maintain a positive working relationship with fellow staff and members of all ages and background.

Maintain effective communication with Management Team members to promote cross departmental cooperation and effective management of intra-departmental activities.

Develop and maintain community relationships with local disability organizations/groups and be an active advocate for the disability population

Accept special projects as assigned by the Programs Manager.

Responsible to follow all policies and procedures and outlined in the Hilton Head Island Recreation Association Personnel Manual.

Certifications / Minimum Requirements:
Crisis Prevention Institute Training (CPI)
American Red Cross (or equivalent) CPR / First Aid / Blood-borne Pathogens for Infants and\ Children

Specifications/Preferences
Bachelor’s Degree in Recreation Management or equivalent
Proficient with Microsoft Office suite
Strong Leadership and Interpersonal skills
Preferred Certification: Certified Therapeutic Recreation Specialist (CTRS)
Preferred Certification: Certified Adaptive Recreation & Sport Specialist (CARSS-1)

Assistant Preschool and Youth Coordinator

Duties
Responsible for completing all accident and incident report forms immediately following the accident or incident and submitting them to the Programs Coordinator and Administration Office immediately after completion.

Supports the Preschool and Youth Coordinator in the organizing, planning, leading and coordinating of After School Recreation Club, Summer Camp program, Vacation Club, and Discovery Club programs.

Maintain supplies for the After School, Summer Camp, and Discovery Club programs.

Cover any groups or roles as needed in the After School Recreation Club, Summer Camp, and Vacation Club program.

Work in the Discovery Club classroom as needed; help plan and execute Discovery Club parties and events.

Provide leadership and direction for After School, Summer Camp, Discovery, and other youth programs as directed by the Preschool & Youth Coordinator.

Assist in the hiring, training, and supervise of all personnel within youth programs.

Collaborates with outside agencies/organizations when appropriate for programming.

Assist in the internal and external promotion of the Preschool & Youth programs.

Assist in planning and coordinating of youth special event programs (Daddy Daughter Dance, Mother Son Night, etc).

Responsible for supervising and leading Summer Camp, After School, KNO, or Vacation Club in the Director’s absence. Responsible for opening or closing any Preschool or Youth program as assigned by the Preschool & Youth Coordinator.

Attend all required staff meetings and special events.

Attend strategic planning meetings for the Preschool, Youth, and Adaptive Recreation programs. Provide suggestions for goals and programs to offer and assist in executing those programs/goals.

Keep supervisors up to date on all relevant issues and situations.

Maintain a positive working relationship with fellow staff and members of all ages and backgrounds.

Accept special projects as assigned by the Preschool & Youth Coordinator and Programs Coordinator.

Responsible for following all policies and procedures outlined in the Hilton Head Island Recreation Association Personnel Manual.

Certifications / Requirements:
American Red Cross (or equivalent)CPR / First Aid / Blood-borne Pathogens for Infants and\ Children
DSS Certification

Specifications
High School Diploma
Proficient with Microsoft Office suite
Strong Leadership and Interpersonal skills

Environmental Educator

Position Overview
The Environmental Educator inspires visitors of all ages to care for the Lowcountry through dynamic, engaging presentations and programs. This adaptable and energetic individual works both independently and collaboratively in a fast-paced environment. Responsibilities include taking care of the Coastal Discovery Museum’s living collections and developing and delivering mission-based programs on local natural history and other cultural, historical and related topics.

Qualifications
•Bachelor’s degree required.
•At least two years of experience in education, preferably in museums, zoos, nature centers, outdoor recreation, schools, or camps.
•Knowledge of biology or natural history.
•Experience handling and caring for animals, including reptiles and amphibians.
•Excellent written and oral communication skills.
•Strong organizational skills.
•Ability to work collaboratively and engage with visitors and volunteers of all ages.
•Highly motivated, adaptable, and skilled at managing groups of students and adults in diverse situations.

Key Responsibilities
•Lead school programs and public programs (for families, individuals, adults, clubs, etc.), including preparation, teaching, and cleanup.
•Develop and deliver age-appropriate and engaging activities, presentations, and classes.
•Care for animals used in educational programming, including habitat maintenance, tank cleaning, feeding, and ensuring cleanliness of the lab and kids' areas.
•Help maintain outdoor interpretive areas (for example, gardens and ponds) and assist, as needed, with outdoor docent-led programs, such as Blue Crab Discovery.

Work Environment
Located on Hilton Head Island, the Coastal Discovery Museum offers a unique setting where natural beauty blends with cultural and educational exploration. The museum fosters a collaborative workplace culture, united by its mission to “inspire people to care for the Lowcountry.” Staff work together professionally and respectfully, creating a welcoming environment for visitors, colleagues, and volunteers alike.

The position requires:
•Traversing uneven terrain on a 70-acre property.
•Lifting and carrying up to 50 pounds.
•Observing and proactively addressing safety and facility needs.
•Working independently after routine training.
•Occasional evening and weekend work to accommodate programming schedules.

Salary and Benefits
•Starting salary: $37,000–$42,000.
•Health insurance (HDHP): Employee premiums are fully paid by the museum; dependents may be added at the employee’s expense.
•401(k): After one year of continuous employment, the museum matches up to 4% of salary.
•The museum supports ongoing professional development to enhance knowledge and skills related to the position.

Email your resume, three references, and a cover letter detailing your experience and educational philosophy to [email protected]. Please include “Environmental Educator” in the subject line.

Community Investment Program Assistant

The Community Investment Program Assistant provides primary administrative and operational support to the Vice President for Community Investment. This role focuses on managing administrative tasks and maintaining efficient workflows within the Community Investment department. Strong technological proficiency and organizational skills are essential. This position may manage relationships between fund advisors and advisory committees for specific funds of the Community Foundation.

REPORTS TO: Debbie Cahoon, Vice President for Community Investment

MINIMUM SALARY BEGINS AT: $43,000

STATUS: Full-Time, Non-Exempt

HOURS: Monday-Friday, 40 hours per week (between the hours of 7:30 am–5:30 pm)

LOCATION: 4 Northridge Dr. Hilton Head Island, SC. This is not a remote or hybrid position. Some travel within the service area may be required. Must have reliable transportation

EMAIL YOUR RESUME AND COVER LETTER TO: [email protected]

POSITION OVERVIEW:
We are seeking a highly organized and detail-oriented professional to support our organization's mission and the Community Investment Office’s operations. The ideal candidate will have advanced technology skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Publisher), with a capacity to learn and manage specialized grantmaking and database systems. Experience with relationship management and grants
management software is highly desirable.

Key responsibilities include managing multiple tasks efficiently, meeting deadlines, and maintaining confidentiality with discretion. Strong verbal and written communication skills, self-motivated, and adaptability to changing priorities are essential for success in this role. A positive attitude and a commitment to the organization's mission are paramount.

The position requires a professional demeanor, a strong customer service orientation, and a willingness to grow professionally. If you are a dedicated individual with the skills and attributes outlined above, we encourage you to apply and join our dynamic team.

MAJOR TASKS AND SCOPE OF RESPONSIBILITIES:
• Provide comprehensive administrative assistance to the Community Investment office.
• Manage schedules, appointments, and meeting logistics.
• Assist with correspondence, document preparation, and proofreading.
• Utilize and maintain department systems such as C-Suite, GLM, SLM and Lowcountry Volunteer Connections, ensuring data accuracy.
• Process grants and scholarship applications, review documents for completeness, and manage electronic files.
• Generate reports and manage data as required.
• Assist in preparing agendas, presentations, and materials for meetings.
• Take accurate meeting minutes and distribute them in a timely manner.
• Maintain organized electronic and physical records for all departmental activities.
• Provide guidance on the use of online systems and ensure timely responses to inquiries.
• Collaborate with other departments to ensure seamless integration of administrative tasks as needed.
• Serve as a point of contact for grant seekers, advisory committees, and community stakeholders.
• Provide guidance on the use of grantmaking and scholarship platforms and systems.
• Assist with planning and execution of community outreach efforts.

OTHER RESPONSIBILITIES:
• Support special projects and undertake additional assignments as directed by the VP for Community Investment.
• Support Program Associate as needed.
• Additional tasks as needed.

QUALIFICATIONS:
• EDUCATION: Bachelor’s degree preferred or equivalent lived experience.

PHYSICAL AND OTHER REQUIREMENTS:
• Flexibility to occasionally attend events outside regular business hours if needed.
• Ability to work in an office environment with minimal physical demands.
• This position is on-site. Applicant must live in Beaufort, Jasper, Hampton or Colleton County, SC with the ability to work daily in Hilton Head Island, SC.
• Multiple language skills are desirable.

EXPERIENCE:
• Minimum of three years of administrative experience working in a nonprofit or customer service environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience with relationship management preferred.
• Experience with grants management software is desirable.

ABOUT US:
Since 1994, Community Foundation of the Lowcountry has been connecting people, resources and needs by helping build stronger communities, assisting donors in making a difference and building endowments to address needs, both today and into the future. CFL administers over 540 charitable funds, and is the largest source of unrestricted philanthropic resources dedicated to Beaufort, Colleton, Hampton and Jasper Counties.