Community Investment Program Assistant

The Community Investment Program Assistant provides primary administrative and operational support to the Vice President for Community Investment. This role focuses on managing administrative tasks and maintaining efficient workflows within the Community Investment department. Strong technological proficiency and organizational skills are essential. This position may manage relationships between fund advisors and advisory committees for specific funds of the Community Foundation.

REPORTS TO: Debbie Cahoon, Vice President for Community Investment

MINIMUM SALARY BEGINS AT: $43,000

STATUS: Full-Time, Non-Exempt

HOURS: Monday-Friday, 40 hours per week (between the hours of 7:30 am–5:30 pm)

LOCATION: 4 Northridge Dr. Hilton Head Island, SC. This is not a remote or hybrid position. Some travel within the service area may be required. Must have reliable transportation

EMAIL YOUR RESUME AND COVER LETTER TO: [email protected]

POSITION OVERVIEW:
We are seeking a highly organized and detail-oriented professional to support our organization's mission and the Community Investment Office’s operations. The ideal candidate will have advanced technology skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Publisher), with a capacity to learn and manage specialized grantmaking and database systems. Experience with relationship management and grants
management software is highly desirable.

Key responsibilities include managing multiple tasks efficiently, meeting deadlines, and maintaining confidentiality with discretion. Strong verbal and written communication skills, self-motivated, and adaptability to changing priorities are essential for success in this role. A positive attitude and a commitment to the organization's mission are paramount.

The position requires a professional demeanor, a strong customer service orientation, and a willingness to grow professionally. If you are a dedicated individual with the skills and attributes outlined above, we encourage you to apply and join our dynamic team.

MAJOR TASKS AND SCOPE OF RESPONSIBILITIES:
• Provide comprehensive administrative assistance to the Community Investment office.
• Manage schedules, appointments, and meeting logistics.
• Assist with correspondence, document preparation, and proofreading.
• Utilize and maintain department systems such as C-Suite, GLM, SLM and Lowcountry Volunteer Connections, ensuring data accuracy.
• Process grants and scholarship applications, review documents for completeness, and manage electronic files.
• Generate reports and manage data as required.
• Assist in preparing agendas, presentations, and materials for meetings.
• Take accurate meeting minutes and distribute them in a timely manner.
• Maintain organized electronic and physical records for all departmental activities.
• Provide guidance on the use of online systems and ensure timely responses to inquiries.
• Collaborate with other departments to ensure seamless integration of administrative tasks as needed.
• Serve as a point of contact for grant seekers, advisory committees, and community stakeholders.
• Provide guidance on the use of grantmaking and scholarship platforms and systems.
• Assist with planning and execution of community outreach efforts.

OTHER RESPONSIBILITIES:
• Support special projects and undertake additional assignments as directed by the VP for Community Investment.
• Support Program Associate as needed.
• Additional tasks as needed.

QUALIFICATIONS:
• EDUCATION: Bachelor’s degree preferred or equivalent lived experience.

PHYSICAL AND OTHER REQUIREMENTS:
• Flexibility to occasionally attend events outside regular business hours if needed.
• Ability to work in an office environment with minimal physical demands.
• This position is on-site. Applicant must live in Beaufort, Jasper, Hampton or Colleton County, SC with the ability to work daily in Hilton Head Island, SC.
• Multiple language skills are desirable.

EXPERIENCE:
• Minimum of three years of administrative experience working in a nonprofit or customer service environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience with relationship management preferred.
• Experience with grants management software is desirable.

ABOUT US:
Since 1994, Community Foundation of the Lowcountry has been connecting people, resources and needs by helping build stronger communities, assisting donors in making a difference and building endowments to address needs, both today and into the future. CFL administers over 540 charitable funds, and is the largest source of unrestricted philanthropic resources dedicated to Beaufort, Colleton, Hampton and Jasper Counties.