Administrative Assistant

Job Summary
The overall responsibility of the position is to manage administrative and support functions of the affiliate in the Bluffton office. The ability to translate conversations in Spanish and English is key for this position

Job Responsibilities
• Provide comprehensive support services to ensure outstanding communication and responsiveness.
• Enter data accurately into donor management system and send thank-you letters and other responses in a timely manner.
• Oversee calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day-to-day engagements.
• Ensure compliance with regulations and internal policies.
• Answer and direct phone calls and greet and direct visitors to the office.
• Provide translations for Spanish-speaking constituents which may include attending meetings outside of the office outside of regular working hours
• Provide English to Spanish translations of written materials, including correspondence, marketing materials, etc.
• Work with the appropriate staff member and/or committee on scheduling of events and represent the affiliate, when needed.
• Support the CEO with internal and external communication.
• Conduct research and analysis on issues of interest to the CEO.
• Prepare and edit correspondence, presentations, reports and memos.
• Manage correspondence and verbal communications with vendors.
• Manage office supply inventory and replenish as needed.
• Maintain quality filing and communications systems including contact management, document management and archiving.
• Perform other related duties as requested.

Qualifications
• Embraces the mission, values and ethics of Habitat for Humanity
• Expertise in the Microsoft Office suite
• Prior office experience and experience with standard office equipment
• Exceptional communication and organizational skills, including the ability to communicate in Spanish verbally and in writing

To apply, send resume with cover letter to [email protected]